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 | | About |
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| IFC/Panhellenic Ethical Expectations |
Disaffiliation:
The members of IFC and Panhellenic have chosen to remain completely disaffiliated from our chapters during our terms. Although we are all proud members of our chapters, it is seen as necessary for the advancement of this council. Furthermore, we must always remain disaffiliated through IFC/Panhellenic decisions and meetings, and recognize our job duties are geared towards creating good for the entire community, not individual chapters. We will remain disaffiliated for recruitment purposes entirely, and always remember we represent the greater good now. We are elected representatives, and must do our duties as wanted by those who elected us.
Actions/Ethical Decision Making:
We are responsible for our own actions, and must represent exactly what we want from our entire Greek community. At every social function, we will act as responsible individuals caring for the greater good, while upholding values of men and women of integrity. It will be our duty to make good decisions, and act in accordance with what we preach. We must lead the way in modeling what we want our future Greeks to uphold, and keep those around us accountable for doing the same. Remember:
- Common Sense
- Regard for the Group
- Choices for betterment of all |
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Joint council ideas and commitments to change: |
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IFC Version
Alcohol Policy-
Utilize team weekend
Task force when concerning 3rd party vender?
BYOB
COMMUNITY
Promote communication
Sponsor a philanthropy together as done in the past
Greek Column (newspaper article)
Improving safety and aesthetics of the community
Greek lighting project
Banners
Safety programs
Meetings with officers and city
Create a strategic plan
Maintain positive relationships between councils! |
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| IFC Values Creed |
As members of the Interfraternity Council, we have a Responsibility and a Vision to Change our Greek community. It is our goal that we gain the Wisdom and Courage necessary to build men and women of Integrity at WSU. |
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| The Purpose of IFC |
| The purpose of this organization shall be to govern the member fraternities, to promote the intellectual, philanthropic, fraternal and social values of the fraternities at Washington State University, and to maintain cooperation between these social fraternities, their respective (inter)national headquarters, alumni, the community of Pullman, and the Washington State University. |
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| Joint IFC/Panhellenic goals and Values |
Progress
Integrity
Collaboration
Commitment
Vision
Purpose |
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INTERFRATERNITY ASSOCIATION CONSTITUTION
& BY-LAWS
Washington State University
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THE RELATIONSHIP BETWEEN
WASHINGTON STATE UNIVERSITY AND THE WSU GREEK COMMUNITY
Washington State University has maintained a relationship with Greek student organizations since eight men formed the first ‘local’ fraternity on the fifth floor of Ferry Hall in 1897. President E.O. Holland actively recruited Greek organizations for the WSC campus. During Dr. Holland’s presidency, 22 new Greek chapters were established.
By the late 1990’s, there were over 41 residential Greek chapters at WSU. Over the past 40 years, the University has, through various student affairs activities, actively advised the Greek community. Governance of the individual Greek chapters is through the vote of the undergraduate membership in consultation with alumni advisors and house corporations in adherence to (inter)national constitutions and bylaws, and the policies and procedures of Washington State University.
University recognized Greek chapters that comply with the Washington State University Freshman Approved Housing Policy are authorized alternative housing for freshmen. To maintain this status, Greek chapters must adhere to all the policies and the regulations of the University and their respective peer governing Councils. The group must provide appropriate support to this significant group of students, as it does all living groups, in order to assure that living group environment is safe, healthy, and providing for a nurturing living and learning experience.
One of the means for official University recognition with these living groups is provided through the Interfraternity Association and Panhellenic Association. These Associations establish criteria of membership for qualified chapters. The Board of Regents, through the division of Student Affairs and the Center for Fraternity and Sorority Life, recognize these two governing organizations and their constitutions and, therefore, indirectly recognize their member living group.
The Center for Fraternity and Sorority Life is charged with developing various chapters to enhance the educational mission of the University. The Center provides staff to advise the Interfraternity Council, other associated officers and student groups.
NORTH-AMERICAN INTERFRATERNITY CONFERENCE
Principles of Action
IN ORDER THAT the members of the North-American Interfraternity Conference may better serve the educational institutions of which they are an integral part; and
IN ORDER THAT the Conference and college and university administrators may develop and maintain a closer relationship, to their mutual advantage; and
IN ORDER THAT the public may be better informed of the role that fraternities play in the constructive development of the young men of this nation.
THESE PRINCIPLES ARE DECLARED:
1. Loyalty of the Institution will be achieved by:
a. Indoctrinating associate members and members in the history, traditions, and importance of their college or university; and
b. Planning participation by undergraduates and alumni alike in those events that build pride in their institution.
2. Constructive Training will be fostered by:
a. Directing formal training dedicated to development and improvement of associate members as citizens and as fraternity men; and
b. Stimulating full opportunity for the development of positive leadership abilities:
3. Intellectual Achievement will be encouraged by:
a. Providing an environment in the fraternity chapter which will stimulate intellectual and cultural progress; and
b. Establish respect for scholarship as the primary purpose of a college education.
4. Commendable Conduct will be sought by:
a. Teaching and exemplifying the standards for good taste and sound morals; and
b. Disciplining promptly and effectively any active members or associate members who deviate from these standards.
5. Management Responsibility will be promoted by:
a. Emphasizing the imperative nature of responsibility in the role of good citizenship; and
b. Developing progressive experience in management as the members gain maturity.
6. Democratic Principles will be inculcated by:
a. Encouraging freedom of thought and action within the democratic processes and procedures of the member organizations; and
b. Lending active support to those who protect our constitutional rights as citizens and as Americans.
In the implementation of these principles, we see the guidance and cooperation of college and university administrators. In turn we pledge ourselves to sincere effort in the achievement of these objectives as evidence that the college fraternities continue to be a powerful force in the constructive development of young men in the transition from youth to manhood.
PREAMBLE
We, the fraternities on the campus of Washington State University, believe that a well-organized fraternity community can provide a strong, positive contribution to the primary function of the University. We also believe that through close cooperation between the University and ourselves, we can foster a spirit of goodwill to the benefit of our fellow students, the University and ourselves. We, therefore, establish this constitution for the exercise of a responsible self-government of our affairs within the student body.
ARTICLE I: NAME AND PURPOSE
Section I: Name
The name of this organization shall be the Interfraternity Association of Washington State University (IFA). The presiding eight officers shall be the Interfraternity Council (IFC).
Section II: Purpose
The purpose of this organization shall be to govern the member fraternities, to promote the intellectual, philanthropic, fraternal and social values of the fraternities at Washington State University, and to maintain cooperation between these social fraternities, their respective (inter)national headquarters, alumni, the community of Pullman, and the Washington State University.
Section III: Terminology
For the Purpose of the Interfraternity Constitution and Bylaws the following terminology may be abbreviated:
A. The Interfraternity Association (IFA)
B. The Interfraternity Council (IFC)
C. The Washington State University Fraternal Organization Agreement (FOA)
D. The Washington State University Freshman Approved Housing Policy (FAHP)
E. The North-American Interfraternity Conference (NIC)
F. The National Pan-Hellenic Council (NPHC)
ARTICLE II: AUTHORITY AND RESPONSIBILITY
Section I: Scope of Authority
A. The Interfraternity Association is the officially recognized organization for communication on fraternity affairs between University administrative officials and the fraternities.
B. Only those fraternities that are members in good standing of the Interfraternity Association shall be allowed to participate in the organized fraternity programs conducted under the auspices of the Interfraternity Association.
C. The Association has the authority to establish policy and to discipline fraternity groups for acts perpetrated by those groups (either part or all of one or more fraternities) through the standards process in accordance with the provisions of the bylaws of these articles.
D. The Interfraternity Council reserves the right to establish policy on a temporary or emergency basis as long as the temporary policy is not in conflict with the current IFA Constitution. The temporary policy must adhere to the ethics and values of the IFA Constitution. All policies created in this capacity must be voted on and passed by a 2/3 vote of the IFA Representatives in order for the policy to permanently be part of the Interfraternity Association Constitution.
Section II: Responsibility
A. The Interfraternity Association
1. The Interfraternity Association has the responsibility for establishing, promoting, and maintaining high standards of conduct and performance through its program of Interfraternity activities. Self-regulation and self-discipline are essential parts of this experience and are to be exercised by all member fraternities to the end that the fullest possible individual and group development will result.
B. The Interfraternity Council
1. The duties of the IFC are:
i. To act on behalf of the Association between meetings and in emergencies.
ii. To serve as a steering committee in planning Association participation.
iii. To act as a coordinator with the Panhellenic Council and in turn the sororities at Washington State University.
iv. To connect the Greek Community with University administration, faculty and other campus leaders through meetings and discussions as appropriate.
ARTICLE III: MEMBERSHIP
Section I: Membership
Full membership in this Association shall consist of all the men’s active social fraternities recognized by the Interfraternity Association by two-thirds majority vote. A chapter attempting to gain full membership must have been an associate member for at least sixteen academic weeks.
Section II: Associate Membership
Associate membership in the Interfraternity Association shall consist of any fraternal group that desires IFA membership but does not yet meet the requirements for full membership. Chapters seeking associate membership must be approved by an IFA two-thirds majority vote. Associate membership is a provisional IFA status for colonies, recolonizations or full charter members of an NIC, FLA or NPHC recognized group that was not previously recognized by the Interfraternity Association for at least four academic years after the year the group lost recognition. Associate members are expected to be fully engaged and involved in the meetings and discussions of the Association, but are not recognized as a voting chapter in the Association. No chapter may be an associate member for longer than two calendar years from when they were voted into associate status.
All associate member chapters must also submit the Chapter Progress Report form to the Center for Fraternity and Sorority Life and to the IFC office every two months by the first day of the month. For all the fall semesters the first report is due in September, and in February for the spring semester.
Section III: Representation
A. Each fraternity shall be represented by an IFA Representative, who is appointed or elected by the Fraternity.
B. Each full member fraternity shall have one vote in the Association.
Section IV: Relationship of Chapter to University
Washington State University grants recognition to fraternities in compliance with the FOA barring other sanctions restricting recognition. The privileges and services offered by the University recognition of a fraternity on campus are deemed to be absolutely necessary for the success of IFA chapters. Therefore, no chapter may be granted full or associate membership in the Association without being a University recognized fraternity.
Membership in the Interfraternity Association (IFA) is necessary before a fraternity can receive certain benefits granted by the University. The IFA is within its rights to establish reasonable criteria for membership in the IFA.
Section V: Criteria for Recognition from IFA
Having gained sponsorship from an NIC, FLA or NPHC group, a local chapter seeking IFA recognition must petition the IFC for associate membership status. Upon receiving a petition the IFC must report the petition to the IFA. IFA associate member status will be granted upon determination that the local chapter has established a relationship with the (inter)national group and met the requirements expected by the IFA. A chapter may not re-petition for associate member status until six weeks after the last rejection.
A. A fraternity may be eligible for associate membership upon completing the following requirements:
1. The chapter submits a constitution approved by the IFC.
2. The chapter elects officers for the group and submits their contact information to the Director of Scholarship and Administration and to the Center for Fraternity and Sorority Life.
3. The chapter’s (inter)national organization submits a letter to the IFC expressing their support of the local chapter and their efforts toward recognition.
4. The chapter officers and members agree to comply with all provisions of the IFA Constitution and Bylaws.
5. The chapter submits a complete chapter roster to the Center for Fraternity and Sorority Life.
B. After sixteen academic weeks of associate status, the associate member chapter is eligible to be granted full membership in the IFA when, in addition to the conditions expected of associate membership, the following conditions are met:
1. The chapter secures an advisor that meets the minimum requirements as documented by the chapter’s (inter)national organization.
2. The chapter establishes a corporation board (or a housing board if the group rents or owns a facility).
3. The chapter obtains adequate liability insurance.
4. The chapter is financially solvent and has no outstanding debt to the IFA.
5. The chapter’s (inter)national organization submits a letter to the IFC expressing their support of the local chapter and their efforts toward recognition. This must be a new letter from that of section A, item 3 above.
6. While the chapter is an associate, it actively participates in appropriate IFA activities; including regularly scheduled meetings, leadership conferences, Greek Week, and other activities deemed beneficial for the chapter and IFA membership as a whole.
7. The chapter demonstrates compliance with the Washington State University FOA, Student Conduct Code and IFA Constitution and Bylaws within its time as an associate member chapter.
The IFC will review the petition for membership and must present its findings to the IFA. The IFA will then vote to decide if the chapter will gain full IFA membership. Two-thirds of the full member association chapters must agree that the membership criteria have been met. If the criteria are not met, a full report from the IFC President will be sent to the chapter and the (inter)national organization listing those areas of deficiency. The group may re-petition eight weeks after rejection.
Section VI: Loss of Membership
A fraternity may forfeit its active membership in this Association through disciplinary action by the Association, or as decided by the Interfraternity/Panhellenic Standards Board as provided in the bylaws. Furthermore, a fraternity will automatically lose Interfraternity Association recognition, rights and privileges when their University recognition is lost.
Section VII: Regaining Membership
Any fraternal organization which has forfeited full or associate member status in the Interfraternity Association of Washington State University through disciplinary action on the part of the Interfraternity Association, the Interfraternity/Panhellenic Standards Board or the Office of Student Conduct must petition the Interfraternity Association for readmittance to associate membership status. A chapter must meet the requirements under this section if it has been unrecognized for four or less academic years. This does not include the year in which the chapter lost recognition. No chapter may petition to reach full membership without first completing sixteen academic weeks under associate member status. Petitions must be ratified by a two-thirds vote of all current IFA member chapters before readmittance will be granted into the Interfraternity Association of Washington State University.
In addition to the requirements listed in section V, part A of this article, a petition for readmittance must include the following:
A. Alcohol Free Housing for a minimum of one calendar year beginning when the chapter obtains a facility.
B. Employment of a qualified (as outlined by the chapter’s (inter)national standards or at minimum standard outlined by the FOA) live in advisor for a minimum of one calendar year.
C. Documentation of compliance with the WSU Fraternal Organization Agreement specifically regarding Fire/Health Safety and sprinkler requirements.
D. In addition to these requirements the IFC reserves the right to create additional requirements for a group attempting to regain recognition on a case specific basis. The requirements must be approved by a two-thirds vote at an IFA meeting.
ARTICLE IV: MEETINGS
Section I: Regular Meetings
Regular meetings of the Association shall be held once every two weeks during the academic year. Special meetings may be called by the President at his discretion or upon written request of five member fraternities. The date, time, and place of regular meetings may be altered by the Association, the IFC, or the IFC President in case of emergency, necessity, or unavoidable conflict. A minimum of 24 hours notice shall be given.
The Interfraternity Council shall hold weekly executive meetings in addition to the Association meetings.
Section II: Quorum:
Quorum shall consist of a two-thirds majority of all full member chapters of the IFA.
ARTICLE V: CENTRAL OFFICE
Section I: Authority
In order that the records of the IFA and IFC shall be kept in a safe place and that continuity shall be provided, the Executive Council is authorized to establish Administration Annex 301A and 302 as the official offices for the Council.
Section II: Purpose
This office shall be the repository for the records of the IFC and IFA and the principle place of business of the IFC.
ARTICLE VI: AMENDMENTS
Section I: Process
This constitution may be amended by a majority vote of two-thirds of the full member fraternities.
Section II: Method
Amendments may be proposed by the IFC or by any representative of a member or associate member fraternity.
Section III: Timeline
Proposed amendments to this constitution shall be presented in written form at least one meeting prior to the meeting at which the vote is taken.
INTERFRATERNITY ASSOCIATION BYLAWS
August 2006
ARTICLE I: OFFICERS AND ADVISORS
Section I: IFC Officers
The officers of this Council shall be President, Executive Vice President, Director of Scholarship and Administration, Director of Finance and Philanthropy, Director of Recruitment, Director of Public Relations, Director of Programming, and Director of Policy and Procedure.
Section II: Eligibility to Maintain Office
No candidate shall be eligible to maintain office in IFC unless he meets or exceeds the following requirements during his term.
A. Must be an active member of an IFA member or associate member fraternity.
B. Will not hold an office on his chapter’s executive board or council during his term as an IFC officer.
1. Chapter’s executive board or council officers include President, Vice President, Secretary, Treasurer, New Member Educator, Recruitment Chair, Scholarship Chair, Social Chair and Risk Manager.
C. Must maintain a cumulative GPA of 2.50 throughout his term on IFC.
Section III: Officer Duties
A. President
1. To preside at meetings of the Interfraternity Association and the IFC of the same.
2. To call such special meetings as needed.
3. To assume general responsibility for the functioning of the Council, its agencies, and committees including the enforcement of the provisions of the constitution, the bylaws, and the other IFA policies and regulations.
4. To act as the main communication link between external groups and the Interfraternity Association.
5. To discharge the duties of any officer in the event of resignation or forfeiture of office until a new officer is elected.
6. Understand the constitution and bylaws of the Interfraternity Association.
B. Executive Vice-President
1. To discharge the duties of the President in the event of the President’s absence, resignation, or forfeiture of office.
2. To serve as an ex-officio member of, and to supervise the activities of, all standing committees except through the actions of the Interfraternity Association.
3. To perform such other duties as assigned by the president.
4. Advise the Junior Interfraternity Council of Washington State University.
5. To work with chapters’ New Member Educators
5. Understand the constitution and bylaws of the Interfraternity Association.
C. Director of Scholarship and Administration
1. To record and distribute the minutes of the Interfraternity Association and of the IFC meetings.
2. To maintain a file of all Interfraternity Council and Association proceedings and correspondence.
3. To co-coordinate the Fall Leadership Convocation.
4. Promote interfraternal scholarship.
5. To co-coordinate the fall scholarship and service awards ceremony.
6. Coordinate the Greek tutoring program.
7. Maintain and understand the constitution and by-laws of the Interfraternity Association.
D. Director of Finance and Philanthropy
1. To handle all financial matters of the Association including preparation of the annual budget for the Association and formal recruitment week.
2. To perform other duties as assigned by the president.
3. To monitor and regulate sorority philanthropic competitions and events and ensure compliance with the Fraternity Philanthropy Competition Policy.
4. Co-coordinate the IFC/Panhellenic annual philanthropy.
5. To co-coordinate the fall scholarship and service awards ceremony.
E. Director of Recruitment
1. To organize and coordinate a summer recruitment program and formal Recruitment Week.
2. To annually evaluate the IFC recruitment policy and to enforce that policy year round.
3. To appoint and chair a recruitment committee whose membership shall be subject to final approval by the IFC.
4. To represent the Fraternity Community at university events and recruitment programs.
5. To coordinate year round recruitment programs.
6. Staff recruitment office during summer dates determined in collaboration with the Director/Assistant Director of the Center for Fraternity and Sorority Life.
7. Coordinate with the Panhellenic Vice President for Recruitment the Greek Ambassador Program.
F. Director of Public Relations
1. To provide a comprehensive public relations program for the IFC and IFA.
2. Ensure distribution of positive press for the WSU Greek Community.
3. To maintain written communication with faculty and administrators.
4. Coordinate the Adopt-a-Block program.
5. Serve as a liaison to the College Hill Association.
6. To serve as a liaison between the IFA and the Greek Alumni Association.
G. Director of Programming
1. Provide direction and support for chapter programming chairs.
2. Serve as co-chair for Annual Arête Greek Awards Ceremony.
3. Coordinate and implement programs throughout each academic semester for Washington State University students.
H. Director of Policy and Procedure
1. Discover the truth about incidents referred to the Interfraternity/Panhellenic Standards Board.
2. Provide a fair process to the fraternities referred to the Standards Board as stated in the Interfraternity/Panhellenic Standards Board Constitution (See appendix C).
3. Educate the fraternities referred to the Interfraternity/Panhellenic Standards Board about IFA, University, Federal, State and local policies.
4. Encourage fraternities to take responsibility for their actions and prevent inappropriate behavior by the most positive means available, without unduly penalizing individual students.
Section IV: IFC Advisor
A. The Official Advisors for the Interfraternity Council of Washington State University shall consist of members of the staff of the Center for Fraternity and Sorority Life.
Section V: Payment of IFC Officers
A. For every semester worked, IFC officers will receive a stipend not to exceed $900.
B. Payment will be dispersed at the end of each semester. Payment may be reviewed and adjusted by the staff advisor of the Center for Fraternity and Sorority Life, based on the officer’s evaluations and the discretion of his advisor. The evaluations must be completed in order to receive payment and will be reviewed with that officer prior to the close of each semester.
ARTICLE II: ELECTIONS AND RECALL
Section I: Time of Elections
The elections of Interfraternity Council Officers shall take place during the fall semester, with most of the process taking place at regularly scheduled IFC Presidents meetings, prior to Thanksgiving Break.
Section II: Process
A. The process for election of the IFC officers will consist of several components:
1. The application and evaluation(s) of candidate by Chapter Advisor and Executive Board member.
2. Slating
3. Campaign speech night
4. Balloting
5. Run-off elections
6. Balloting
B. Application and Evaluation
1. Information will be made available to interested candidates at least three weeks prior to the candidate speech night. Candidates will have at least 10 (academic) days to complete the application.
2. Applications will be due no less than five (academic) days before candidate speech night.
3. Candidates will turn in their applications and evaluations by the deadline to the IFC office.
C. Slating
1. The IFC slating committee will consist of the IFC Executive Vice President (or designee), the IFC advisor, and five IFC chapter presidents. The presidents will be selected and approved by the presidents at a regularly scheduled IFA meeting
2. The IFC slating committee will review all candidate applications and slate candidates for either office(s) the candidate has indicated intention for which to run, and/or recommend another office(s) for which they believe he is well suited. Candidates will be informed of this recommendation and asked for their interest and commitment to the slated positions. These recommendations may be utilized in order to balance the slate of officers. Candidates may decline the recommended change in the slate and remain in their own preferred position.
3. The IFC slating committee will notify the candidates at least 48 hours before the scheduled speech night.
D. Speech Night
1. All candidates will have the opportunity to give a 3-5 minute campaign speech during speech night.
2. Candidates may distribute copies of their application and resume at speech night.
E. Balloting
1. Chapter presidents will return the official ballots provided for the election, signed, dated and sealed in a chapter envelope (signed across the seal) by the stated deadline to the IFC Office.
2. Two randomly selected IFC executive officers, and one randomly selected IFC chapter president (names to be drawn by IFC advisor) will count the ballots.
3. Candidates receiving a simple majority vote will be declared the winner of the election for said position. Positions in which no candidate receives a simple majority will be involved in the run off election. The two candidates with the most votes will be in the run-off. If more than two candidates are tied for the position, they will all be involved in the run off election.
4. All candidates will be notified of the status of their election not later than 2 pm the day after ballots are due
F. Run-Offs
1. Run Off elections will be held at the next regularly scheduled IFA meeting following the initial ballot due date. Special circumstances may arise which necessitate the run-off election being scheduled at another time. Candidates, chapter presidents and IFC officers will have a minimum of five (academic) days notice of the run-offs date and time.
2. Candidates will be allowed to give a three to five minute speech, answer questions, and distribute materials following the parameters outlined previously.
G. Balloting (for Run-Offs)
1. At the conclusion of the run-off process, the candidates will leave the room, and official ballots will be distributed to the chapter presidents/representatives.
2. Chapter presidents/representatives will then vote for each position involved in the run-off.
3. The ballots will be counted (by the same representatives as in the initial balloting) and the results made public at this meeting by the IFC officer responsible for the election process.
4. In the event of a tie during the run-off elections, IFC, excluding any officer from the same chapter as a candidate, will vote to break the tie.
5. Individual candidates may request to see the election results for the office which he ran. The numerical results of the voting will not be made public unless a motion (and second) and majority vote from the floor is made.
Section III: Special Cases
A. IFC Executive Officers Running for Office:
1. Current IFC officers must follow the same process as other candidates; filling the application/evaluations by the deadline, speech night, etc.
2. In order for the IFC Executive Vice President to run for a second term on IFC, he must announce he is running at the President’s meeting immediately prior to the date applications are due.
3. The IFC Executive Vice President will turn over his duties as the election coordinator/official, to an IFC officer chosen by the IFC President and the IFC advisor.
4. Current IFC officers may not be nominated from the floor, nor are they eligible to become a write-in candidate.
B. Suspension of the By-Laws:
1. If such situations arise, that are not accounted for in the election by-laws, the IFC chapter presidents may vote to suspend the by-laws to resolve the issue, or move and vote to change the by-laws if appropriate.
2. In situations that prohibit the IFC chapter presidents from being able to exercise the power listed in part a above, the majority of the IFC officers, in consultation with the IFC advisor may suspend the by-laws as necessary to resolve the issue.
3. Due process and fairness will be maintained throughout the election process regardless of any issue that arises.
Section IV: Eligibility for Elections to Run for Office
A. No candidate shall be eligible to hold office in IFC unless he meets or exceeds the following requirements at the time of election:
1. Must have a cumulative GPA of 2.80.
2. Must be an active member of an IFA recognized fraternity.
3. His chapter must be in good standing with the IFA and the University (i.e. the candidate and his chapter abide by all IFA and University policies, and have had no major infractions with the IFA or WSU for six months prior to elections).
i. The six months begins from the date of the major infraction incident.
ii. A major infraction is defined as any risk management violation that is or has been adjudicated by either the Greek Standards Board, the Office of Student Conduct and/or the University Conduct Board.
4. Will not be holding an office on his chapter’s executive board or council during his tern as an IFC officer.
i. Chapter’s executive board or council officers include President, Vice President, Secretary, Treasurer, New Member Educator, Recruitment Chair, Scholarship Chair, Social Chair and Risk Manager.
5. The candidate has previously held a chapter office.
6. Exception to (1), the slating committee can evaluate and grant exceptions to the academic requirements.
7. Exception to (3), a joint committee composed of all IFC officers and the slating committee (with the exception of an IFC officer or slating committee member who is running for IFC office or who is affiliated with the potential candidate) can grant exceptions to the infraction requirement after receiving chapter minutes allowing the potential candidate to run for IFC office.
Section V: Assuming Office
Officers shall assume their duties at the last regular business meeting in December.
Section VI: Recall of Officers
Any officer may be recalled at any regular meeting by a two-thirds majority vote of the council, providing the recall motion at least one meeting in advance.
ARTICLE III: COMMITTEES
Section I: Standing Committees
A. The Recruitment Committee
1. This committee shall consist of the Director of Recruitment and as many members as determined by the Director of Recruitment.
2. The duties of this committee shall be:
i. To plan and administer a year-round recruitment program.
ii. To annually review the IFC recruitment policy and to recommend changes to the recruitment policy.
iii. To recommend to the council changes in functions as needed.
iv. To be responsible to the IFC Director of Recruitment.
v. To establish and facilitate a program intended to offer assistance in recruitment to any individual fraternity that may request it.
ARTICLE IV: ROSTER OF FRATERNITY MEMBERS AND ASSOCIATED/NEW MEMBERS
Section I: Submission
A roster of the number and names of members and associated/new members shall be furnished to the Center for Fraternity and Sorority Life as requested.
Section II: Contents
The official roster shall contain the names of all undergraduate members and associate/new members affiliated with that chapter.
Section III: Revisions
The official roster may be reviewed during the semester until the deadline established by the Center for Fraternity and Sorority Life.
ARTICLE V: REGULATIONS
Section I: Attendance at Meetings
A. Each IFA member and associate member fraternity is required to send a representative to all mandatory meetings of chapter officers as scheduled by any IFC officer.
B. At least 48 hours notice must be given by email, phone or otherwise to the chapter by the IFC officer in charge of that meeting.
C. The standard penalty for missing a mandatory IFC scheduled meeting is $25.00. All attendance records shall be submitted to the IFC Director of Scholarship and Administration and recorded.
D. Any chapter that fails to send a representative to two consecutive IFA meetings will forfeit its voting privileges until the meeting after the next attended meeting.
Section II: Social Policy
All associate and full member chapters of the IFA must strictly adhere to the WSU Campus Social Policy, the chapter’s (inter)national Fraternity Risk Management and Insurance Policies and all state, local and federal laws.
Section III: Philanthropy Policy
All associate and full member chapters of the IFA must adhere to the Fraternity Philanthropy Competition Policy (see appendix E).
ARTICLE VI: FINANCES
Section I: Financial Management
Financial support of the Association shall be provided by dues assessed to the member fraternities in accordance through action of the Association, and in accordance with the by-laws. The IFC Director of Finance will create an operating budget for the Association during the spring for the following academic year. The budget will be presented to the IFA and must be passed by a majority vote of IFA representatives at an announced meeting of the Interfraternity Association. The IFC Director of Finance will distribute chapter-billing statements. The IFC Director of Finance will determine fines for delinquent chapter dues. Payment plans can be arranged through the IFC Director of Finance. Financial support shall also come from formal Recruitment fees.
Section II: Expenses
A. Extraordinary expenses shall be borne by the member fraternities in the Association. The budget shall outline all anticipated expenses.
B. Such expenditures shall be approved and apportioned by the IFC.
C. The IFC will collect additional assessments from each member chapter following the approval of such assessments.
Section III: New Member Fees
A. The IFA recruitment budget is financed by a non-refundable assessment determined by the IFC Director of Recruitment and the IFC Director of Finance, passed by a majority vote of the IFA at an announced meeting of the Interfraternity Association. This assessment is received from summer signs and potential new members participating in formal fall recruitment.
ARTICLE VII: AMMENDMENTS
Section I: Process
These by-laws may be amended by a simple majority vote of the IFA full member fraternities.
Section II: Method
Amendments may be proposed by the IFC or by any representative of a member or associate member fraternity.
Section III: Timeline
Proposed amendments to these by-laws shall be presented in written form at least one meeting prior to the meeting at which the vote is taken.
Adopted April 3, 1958 Revised October 16, 1980 Revised March 10, 1996
Revised December 1, 1964 Revised October 5, 1983 Revised October 16, 2002
Revised April 3, 1967 Revised February 13, 1986 Revised October 6, 2004
Revised April 29, 1970 Revised April 24, 1993 Revised August 20, 2006
Revised May 15, 1975 Revised May 1, 1994 Revised October 17, 2006
APPENDIX A
North-American Interfraternity Conference
The Nine Basic Expectations for Fraternity Men:
1. I will know and understand the ideals expressed in my fraternity ritual and will strive to incorporate them in my daily life.
2. I will strive for academic achievement and practice academic integrity.
3. I will respect the dignity of all persons; therefore I will not physically, mentally, psychologically or sexually abuse or harm any human beings.
4. I will protect the health and safety of all human beings.
5. I will respect my property and the property of others; therefore I will neither abuse nor tolerate the abuse of property.
6. I will meet my financial obligations in a timely manner.
7. I will neither use nor support the use of illegal drugs; I will neither misuse nor support the misuse of alcohol.
8. I acknowledge that a clean and attractive environment is essential to both physical and mental health; therefore, I will do all in my power to see that the chapter property is properly cleaned and maintained.
9. I will challenge all my fraternity members to abide by these fraternal expectations and will confront those who violate them.
APPENDIX B
Hazing
Section I: Initiation and Hazing
The definition of hazing is adhered to by the North-American Interfraternity Conference as well as all local, state and federal laws. Chapters must rid themselves of all practices, policies and rituals which sponsor, promote or encourage the interference or disruption of the normal routine of students for meals, sleep, studying and class attendance. This is considered hazing.
A. Definition of Hazing
Hazing shall be defined as any action taken, voluntarily or involuntarily or situation created intentionally, whether on or off fraternity premises to produce mental or physical discomfort, embarrassment, harassment or ridicule. Such activities and situations include but are not limited to: paddling in any form; creations of excessive fatigue; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside the confines of your house; wearing publicly, apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading and humiliating games and activities; and any other activities which are not consistent with fraternal law, ritual or policy or the regulations and policies of Washington State University. Actions, required or not, which violate federal, state or local law will also be considered hazing (State of Washington, Substitute Senate Bill #5075).
B. Examples of Hazing
Hazing shall include but not be limited to forcing, requiring or expecting new members, associate members, potential members or initiated members to participate in any of the following activities:
1. Drinking alcohol or any other substance.
2. Using any drug, narcotic or controlled substance.
3. Eating foods that a reasonable person would not eat.
4. Branding.
5. Permitting less than six (6) continuous hours of uninterrupted sleep per night.
6. Nudity at any time.
7. Conducting activities that do not allow for adequate time for study.
8. Subjecting a person or group to verbal harassment.
9. The use of demeaning names.
10. Misleading new members in an effort to convince them they will not be initiated, that they will be hurt during initiation, or any other activity that would cause mental stress.
11. Carrying any items (shields, paddles, bricks, rocks) that serve no constructive purpose and are intended to embarrass the carrier.
12. Compelling a person or group to remain at a certain place or transporting a person or group anywhere without their consent (pledge sneaks, road trips).
13. “Trashing” intentionally, any area for the purpose of annoying others or for having others clean the trashed area.
14. Disallowing new members to talk for extended periods of time.
15. Having new members perform personal services or errands.
16. Blindfolding and parading individuals in public areas, blindfolding and transporting in motor vehicles, or privately conducting blindfolding activities that serve no constructive purpose.
17. Exposure to the elements.
18. Conducting “interrogations” or any other non-constructive questioning.
19. House duties not shared by initiated members.
20. Putting new members in a room which is uncomfortable.
21. New members being expected to do anything exclusively “for the fun or entertainment of the members.”
22. Requiring new members to identify themselves as new members when answering the telephone, door etc.
APPENDIX C
Values Congruence
Section I – Purpose:
The Greek Community rests on an essential set of core values. These values reflect our history and ongoing development as an integral part of student life at Washington State University. Therefore, it is the duty of our community to hold one another to these values. The values of the Greek Standards Board reflect that of our community and reasonable members of society. Any chapter perceived as not living up to the values of our community shall be held accountable by its peers.
Section II – Values
The following are values that every chapter of our community can embrace:
Intellectual Development- Chapters will develop and maintain a scholastic program for its members that will enhance their academic success and contribute to the academic mission of the university.
Positive Relationship: Chapters will foster brotherhood and sisterhood between all Greek organizations. Chapters will respect the dignity of people while embracing the free exchange of ideas and beliefs.
Honesty: Chapters will practice fairness and straightforwardness of conduct.
Integrity: Chapters will have strict adherence to organizational values and principles
Understanding and Respect of Others: Chapters will recognize and acknowledge the beliefs, practices, and traditions of others.
Section III – Failure to Comply
Incidents that violate one or more of the above values may result in a hearing before the Greek Standards Board.
APPENDIX D
The Interfraternity/Panhellenic Greek Standards Board Constitution and By-Laws
Washington State University
August 2006
ARTICLE I: PURPOSE OF STANDARDS BOARD
The purpose of the Standards Board is to affirm that fraternity/sorority members are responsible enough to identify and deal with violations of Federal, State, Local, University, Panhellenic and Interfraternity Council policies and standards. The Standards Board will make every effort to discover the truth about reported incidents, provide a fair process and encourage Greek chapters to take responsibility for their actions through education and sanctions.
ARTICLE II: STANDARDS BOARD COMPOSITION
The Standards Board will be composed of members of Interfraternity and Panhellenic chapters at Washington State University. Board membership will vary, consisting of the two Chairpersons and no more than 20 Greek men and women equally divided and selected by the Chairpersons through an application and interview process.
Section I: Criteria for Board Membership
Each Board member must:
A. Be in good standing at Washington State University.
B. Be in good standing with his or her individual fraternity or sorority.
C. Have a minimum cumulative GPA of 2.50.
D. Must be of at least sophomore class standing at Washington State University.
E. No more than one member from each chapter shall serve in a Standards Board Hearing. However, more than one chapter member may be a part of the Standards Board selection pool.
Section II: Term of Service
Membership on the Standards Board shall be for their academic year career. Those members wishing to serve another term must reapply for consideration of membership.
Section III: Training
Board Chairpersons and the Standards Board Advisor must train all members of the Standards Board on Board purposes, procedures, ethics, rules and regulations on an annual basis or as needed.
Section IV: Vacancies
Vacancies created by dismissal or withdrawal will be filled through an application process. Every effort will be made to select a replacement in order to keep Board membership equal between fraternities and sororities.
Section V: Removal of Members
Any member of the Standards Board is subject to immediate removal from the Board if they are believed to have compromised the integrity and confidentiality of the Board. Any Board member may also be dismissed by a two-thirds vote by the entire board if they are found to be a non-contributing member of the Board.
ARTICLE III: JURISDICTION
The Standards Board has jurisdiction over all members, chapters and colonies to enforce Panhellenic and Interfraternity policies and University rules and regulations. Instances of alleged misconduct may result in referral to the Standards Board or appropriate University body for disciplinary action under the discretion of the Board Chairpersons and the Standards Board Advisor.
ARTICLE IV: STANDARDS PROCEDURE
Section I: Reporting of Violations
An incident report shall be completed and submitted to the Standards Board Chairpersons, the Standards Board Advisor, the Director of Center for Fraternity and Sorority Life or Student Conduct within 30 calendar days of the alleged violation. Incident reports may be submitted by any student, chapter, Pullman community member, receiving a police report, or receiving a report from the Office of Student Conduct. In the event of an alleged violation being reported by the Office of Student Conduct or police, the 30 calendar day deadline does not apply. Reports may be submitted anonymously.
Section II: Initial Investigation
The Standards Board Advisor(s) and the Standards Board Chairpersons will review each case to determine if the case is within the Greek Standards Board’s jurisdiction. After initial review by Board Advisor(s) and Chairpersons the standard required in a Standards Board hearing will be “preponderance of evidence” (i.e., answer the question, “Is it more believable than not that the situation or incident occurred?”).
If a preponderance of evidence is determined:
A. The president of the accused fraternity or sorority will be given formal notification of the charges in writing. Included in the notification will be a set time and date for a Greek Standards Board Hearing.
B. Upon receipt of the formal notification, the accused fraternity or sorority shall contact the Greek Standards Board Chairpersons within one week to schedule an administrative hearing or choose to proceed directly to a Greek Standards Board Hearing.
1. If the Incident Report Form is delivered during a university break, the administrative/Greek Standards Board Hearing may be scheduled after classes resume or held during the break if all parties are available.
C. If the accused chapter chooses an administrative hearing, then during the hearing with the president of the accused fraternity/sorority, the Standards Board Chairpersons and Board Advisor(s) will make one of the following decisions:
1. Dismiss the charges if not enough evidence of a violation is available.
2. Agreed violation and move into Sanction Process.
3. Move into a Standards Board Hearing.
Section III: Sanction Process
If the accused chapter admits responsibility for the violation they may go straight into the sanction process, the chapter is accepting responsibility for the alleged incident and Board Chairpersons, Board Advisor and representative(s) from the accused party will decide proper disciplinary actions.
A. Sanction Procedure
1. Identify the problem.
2. Admission of responsibility by accused party.
3. Search for solutions: list all possible sanctions and discuss each one.
4. Select a fair and reasonable course of action.
5. Decide appropriate timeline for completion of sanctions with planned follow up meeting arranged.
6. Agree to keep the Sanction discussion private.
7. Chairpersons will notify appropriate groups of outcome.
8. The Standards Board Chairpersons are responsible for seeing that all decisions/agreements are carried out.
Section IV: Hearing Procedure
A. Before the Hearing
1. The Chairpersons will notify the accused part with a copy of the narrative pages of the incident report at least 72 hours prior to the hearing.
2. The accused party must be made aware of the charges against them within one week of the Chairpersons receipt of the Incident Report.
3. Once the accused party is notified of the charge, a hearing must take place within 20 academic days.
4. The Chairpersons will answer any questions the referred individual/chapter may have regarding the case or case proceedings.
5. Upon request, the accused party will be provided with a copy of the Constitution of the Standards Board.
6. Standards Board members who are associated with a chapter involved in a hearing may not hear the case. If both Chairs must exclude themselves, then the Standards Board Advisor will appoint a male and female Board member as to temporary Chairpersons.
B. During the Hearing
The Chair Persons will facilitate the hearing in accordance with the following procedures:
1. All Hearings will be coed. Fraternity infractions will be heard by three men and two women; sorority infractions will be heard by three women and two men. The Standards Board Advisor(s) will be present along with the Chairpersons. In the event that the accused chapter is a member of the National Panhellenic Conference, others may be allowed to attend in accordance with the National Panhellenic Conference; Unanimous Agreements; College Panhellenic Judicial Procedures; E3.
2. At the beginning of the hearing, the incident report will be read by the Chairpersons. The person reporting the incident and the accused party will be given an opportunity to speak, but is not required to be present at the hearing.
3. Witnesses for the person(s) reporting the incident and the accused party may add pertinent information to the hearing when appropriate or when asked to do so by Chairpersons. They may not ask questions.
4. The number of witnesses permitted at the hearing will be limited to three per involved chapter. Outside advisors are encouraged to attend but will not be allowed to speak.
5. At any time, the Chairpersons may limit the number of individuals present at an open hearing to maintain the order of the hearing.
6. When the Standards Board has no further questions the Chairpersons will close the discussion. At this time, the person reporting the incident and the accused party will each be given the opportunity to give a final statement. Afterward, the accused party and the person reporting the incident will be dismissed. The Board will then deliberate in closed sessions to determine the responsibility of the accused party. If the Board does not feel that enough information was obtained before deliberation, the accused party involved may be asked to return for further questioning.
7. Decisions made by the Board will be valid if quorums of Board members are present, unless otherwise agreed upon by the accused party before the start of the hearing.
8. In the case of a tie, the Chairpersons will vote as one.
C. After the Hearing
If the accused party is found responsible and sanctioned by the Standards Board then the accused party will be contacted within 24 hours. If the chapter is a member of the Natioanl Panhellenic Conference, the College Panhellenic Record of Mediation (administrative) or Jucdicial Board (Greek Standards Board) Hearing Form must be sent to the NPC Area Advisor, NPC Delegate, and Inter/national President within 24 hours.
ARTICLE V: SANCTIONS
The Standards Board’s sanctions are intended to be educational in nature, so each decision will have a specific purpose. Sanctions must correspond to the nature and seriousness of the offense for all infractions. Chairpersons and/or Board members should take into consideration the accused party’s level of violation, current status with the University, Center for Fraternity and Sorority Life and the party’s National Headquarters and previous records.
Section I: Notification of all Appropriate Parties
After sanctions have been determined, Board Chairpersons shall notify the chapter’s alumni board, require the accused party to write a letter of explanation to their National Headquarters and a letter of apology to the group(s) affected by the incident (if necessary). Details regarding the current sanctions will be posted online on the Interfraternity Council website until the terms have been completed, after which they will be removed.
Sanction II: Possible Sanctions
A. Status of the Chapter
1. Recommendation that the chapter be placed on University probation. This would include specific requirements that a chapter would be expected to complete during the period of probation and in the stipulation that any subsequent violations during the period of probation could result in a request for withdrawal of the group’s Interfraternity/Panhellenic recognition.
B. Revocation of Privileges
1. Chapter ineligible to receive campus recognition and awards.
2. Revocation of social privileges for a specified amount of time. Social privileges are defined in the Fraternity Organization Agreement and other Washington State University policy and procedure documents. Groups that have had their social privileges revoked must consult the Standards Board Chairpersons in the beginning stages before planning any event (i.e. a potential philanthropy event).
3. Suspension of an entire chapter from intramural participation for a specific period of time.
C. Educational Programs
1. The Chapter (or groups of Chapter members) could be required to organize and present an applicable education program for the Greek community.
2. Mandatory attendance at educational sessions, seminars and classes related to the incident.
D. Monetary Fines
1. Monetary fines. If the chapter is a member of the National Panhellenic Conference, monetary fines shall be acceptable only for measurable recruitment infractions (i.e. late invitations, late events, etc.). Amount shall be stated in membership recruitment rules.
2. Financial restitution for damages caused.
E. Community Service
1. Service hours for an entire chapter.
2. Service related to the Standards Board violation.
F. Combination of Above
1. The appropriate sanction and possible sanctions are not limited to the listed possibilities.
Sanction III: Failure to Comply and Sanction Follow-Up
A. Failure to comply with the sanctions set forth by the Standards Board will automatically result in a second hearing with the Board.
B. All communication regarding the hearing process, including questions about sanctions, must be handled through the Standards Board Chairpersons.
C. A follow-up meeting with the accused party and Board Chairpersons must be no earlier than 30 days after the hearing and no later than 60 days to assure sanction compliance.
ARTICLE VI: APPEALS
All appeals must be written and rendered within 48 hours of notification of the outcome of the hearing. The Standards Board Advisor(s) and Chairpersons will review written appeals. Appeals will be granted if the following three criteria is met.
Section I: Criteria for Appeals
A. Violation of the outlined process.
B. Emergence of new evidence.
C. Bias of board members.
Section II: Appeal Procedure
If an appeal is granted, five new board members will be selected from the Interfraternity/Panhellenic Standards Board. This will be a random selection done by the IFC and Panhellenic Presidents from the remaining Board members that have not yet heard the case. The new board will receive a briefing on the ruling of the previous hearing and will be able to make the final determination of violation fault and proper sanctions.
A. During the Hearing
The Chairpersons will facilitate the hearing in accordance with the following procedures:
1. All Hearings will be coed. Fraternity infractions will be heard by three men and two women; sorority infractions will be heard by three women and two men. The Standards Board Advisor(s) will be present along with the Chairpersons.
2. At the beginning of the hearing, the incident report will read by Chairpersons. The person reporting the incident and the accused party will be given an opportunity to speak but is not required to be present at the hearing.
3. Witnesses for the person(s) reporting the incident and the accused party may add pertinent information to the hearing when appropriate or when asked to do so by Chairpersons. They may not ask questions.
4. The number of witness permitted at the hearing will be limited to three per involved chapter. Outside advisors are encouraged to attend but will not be allowed to speak.
5. At any time, the Chairpersons may limit the number of individuals present at an open hearing to maintain the order of the hearing.
6. When the Standards Board has no further questions the Chairpersons will close the discussion. At this time, the person reporting the incident and the accused party will each be given the opportunity to give a final statement. Afterward, the accused party and the person reporting the incident will be dismissed. The Board will then deliberate in closed session to determine the responsibility of the accused party. If the Board does not feel that enough information was obtained before deliberation, the accused party involved may be asked to return for further questioning.
7. Decisions made by the Board will be valid if quorums of Board members are present, unless otherwise agreed upon by the accused party before the start of the hearing.
8. In the case of a tie, the Chairpersons will vote as one.
B. After the Hearing
If the accused party is found responsible and sanctioned by the Standards Board then the accused party will be contacted within 24 hours. If the chapter is a member of the National Panhellenic Conference, the College Panhellenic Record of Mediation (administrative) or Judicial Board (Greek Standards Board) Hearing Form must be sent to the NPC Area Advisor, NPC Delegate, and Inter/national President within 24 hours.
ARTICLE VII: AMENDMENTS
The Standards Board Constitution is subject to the amendment procedures stated in either the Interfraternity or Panhellenic Constitutions and is an addition to those documents.
APPENDIX E
Constitution of Junior Interfraternity Council
ARTICLE I: NAME
The name of this organization shall be the Junior Interfraternity Council.
ARTICLE II: MISSION
The mission of the Junior Interfraternity Council is to promote the intellectual, philanthropic, fraternal and social values of the fraternities at Washington State University, and to maintain cooperation between these social fraternities, their respective inter/national headquarters, alumni, the community of Pullman, and Washington State University.
ARTICLE III: PURPOSE
The object of Junior Interfraternity Council is to provide service to the fraternity community and to instill in all delegates the ideals of community, friendship and service with overall leadership skills for future life endeavors.
ARTICLE IV: ORGANIZATION
A. The Washington State University Junior Interfraternity Council shall be composed of one delegate from each chapter of the national and local fraternities represented at the institution and an Executive Board. An alternate delegate from each chapter is recommended. It is recommended that the permanent delegate be a member who is a recognized chapter officer.
B. The permanent chapter delegate shall be elected by his chapter to serve for one year, beginning the first meeting after election. In the event the Junior Interfraternity Council delegate cannot attend the regular meeting, he should notify the Junior Interfraternity Council Administrative Vice President and his alternate delegate.
C. When an alternate delegate vacancy occurs, it shall be the responsibility of the fraternity concerned to select a replacement and to notify the Junior Interfraternity Council of his name. This step may be avoided if it be deemed that the amount of time left in the term is too short
ARTICLE V: THE JUNIOR INTERFRATERNITY COUNCIL BOARD
The administrative body of the Junior Interfraternity Council shall be the Jr. Interfraternity Council Executive Board. It shall be the duty of the Junior Interfraternity Council Executive Board to administer a business related to the overall welfare of the Junior Interfraternity Council.
A. Delegate Vacancies.
When a delegate vacancy occurs, it shall be the responsibility of the Junior Interfraternity Council to select a replacement and to notify the Junior Interfraternity Council of his name. This step may be avoided if it be deemed that the amount of time left in the term is too short.
B. Quorum
Two-thirds of the member fraternities present at the presentation of new business shall constitute a quorum for the transaction of business.
C. Voting
1. The voting body of Junior Interfraternity Council shall be comprised of the delegates.
2. A majority vote is needed to pass changes to by-laws, and conduct other business.
ARTICLE VI: DELEGATES
There shall be one delegate who is elected from each chapter and an alternate delegate may represent the chapter in his absence.
ARTICLE VII: ELECTIONS
A. An application shall be filled out and completed by the applicant/candidate and returned to the Interfraternity Council Office.
B. Personal interviews may be conducted by the presiding Junior Interfraternity Council Executive Board.
C. Based on the applications and interviews the presiding Junior Interfraternity Council Executive Board in conjunction with the Interfraternity Council Executive Vice President will slate new officers for elections.
D. Campaign speeches will be given before the Junior Interfraternity Council Delegates. The election will be conducted by ballot voting.
ARTICLE IX: FINANCE
Section I: Fiscal Year
The fiscal year shall be the same as the Interfraternity Council.
Section II: Checks
The Junior Interfraternity Council Vice President of Finance shall issue all payments issued on behalf of the Junior Interfraternity Council.
Section III: Payments
All payments due to Junior Interfraternity Council shall be made payable to the Junior Interfraternity Council and the Vice President of Finance shall record them.
APPENDIX F
Fraternity Philanthropy Competition Policy
ARTICLE I: INFORMATION
A. The host chapter shall sign a calendar of events, in the fall semester for spring and at the beginning of the academic year for the fall, to reserve the week in which the event will be held. Each chapter will receive a copy of the calendar.
B. The host chapter shall notify the Panhellenic Vice President of Finance and Philanthropy/IFC Treasurer (women to IFC and men to Panhellenic), of the scheduled competition two weeks prior to the competition. A detailed scheduled of events including the activities, timeline, organization for which the proceeds are being given, etc. shall be submitted for approval at this time. After approval, a member of Panhellenic or IFC will contact each chapter as to whether an event has been approved by the councils. If a chapter chooses to participate without approval, they will be in violation of this policy.
C. The host chapter shall notify eligible chapters by 5 pm on the Monday two weeks prior to the competition. At this time, the approved scheduled will be given to the chapter President, social or philanthropy chairmen.
D. The competition shall not exceed a total of three (3) days and two (2) nights. Events scheduled on weekdays shall go on during five (5) hour blocks of time. Weekend schedules can include the hours of 8 AM to 7 PM.
E. There can be no more than two (2) fraternity competitions or two (2) sorority competitions per week. No events can be scheduled during Greek Week, Homecoming week, the week before closed week, closed week or finals week.
F. The minimum number of participants will be five (5), and the maximum number of participants in any competition will be 15. Competitions must be open to all members and new members. An unlimited number of observers may be present.
G. Exceptions can only be granted by the Interfraternity Council Treasurer (for women’s sorority and women’s fraternity competitions) and the Panhellenic Association Vice President of Finance and Philanthropy (for men’s fraternity competitions).
ARTICLE II: RULES AND GUIDELINES
Section I: Participation
A. Contestants/Team Members (as a team) shall only be on the host chapter’s premises during scheduled event times. Scheduled event times are those times that are included on the detailed schedule given to PHC/IFC in which all of the contestants are invited and present. Contestants may not return to the host chapter until the following day with the exception of serenades.
B. There shall be a $40.00 per chapter fee cap on any competition or philanthropy in which any fraternity or sorority is asked to participate. Entry fee checks or T-shirts checks may only be written to the charity or vendor, NEVER a fraternity or sorority. Tasteless or inappropriate messages on T-shirts will not be allowed.
C. At the beginning of each semester, chapters must turn in a philanthropy release form. If they fail to do so and they host or participate in a philanthropy event they will be sent to standards.
Section II: Events
A. The host chapter shall not schedule events that will cause a team to spend money, or provide teams with money for activities such as fixing dinner, desserts, etc.
B. No inappropriate or degrading props or materials may be used in the activities scheduled by the host chapter (i.e. Jello, mud, or food items). Other props and additional materials can only be used by the teams during skits. No inappropriate or degrading props, materials, or clothing may be work or used by the participants. Inappropriate or degrading materials, props, and clothing will be defined in a list prepared by the Panhellenic Executive Council and/or Interfraternity Council and distributed to chapters at the beginning of each semester. If further interpretation is needed the Peer Review Board and/or Standards Board has the authority to interpret what is inappropriate and degrading.
C. Competitions shall be fun and positive, and activities shall not single out or embarrass any contestants. No demeaning activities (by hosts or participants) shall be allowed. Slandering of other chapters will not be allowed. Negative activities shall be considered hazing. Greek Standards Board has the authority to interpret what is demeaning and negative.
D. Alcohol shall never be involved in any activity during the time in which the competition is being held. Contestants shall not purchase or provide alcohol for the host chapter or any of its members, nor shall the host chapter use corporate or personal funds for purchase of any alcohol for their chapter or the contestants.
E. In the case of any sporting activity as a competition event, a First Aid Kit and a certified First Aid person must be present at all times.
Section III: Gifts
A. Competitors shall not give gifts of any sort to the host chapter or any of its members or new members, other than posters or banners (i.e. no food, alcohol, mini-posters, flowers, etc.). All advertising, fliers, team posters, etc. will only be posted and delivered according to university policy and with the necessary approval.
B. Posters and/or banners may not be brought to the host chapter until the starting date of the competition.
Section IV: Chapter Participation
A. Chapter serenades and other events of that sort are only allowed prior to midnight.
B. No social functions (exchanges) shall be held by the host chapter the week of the competition, with the exception of weekend date functions.
ARTICLE III: FAILURE TO COMPLY WITH THE PHILANTHROPY POLICY
A. A report must be filed in writing to the Greek Advisor(s), Panhellenic Vice President of Standards, IFC Tribunal Chair, or Panhellenic Vice President of Finance and Philanthropy or the IFC Treasurer in a timely manner from when the violation is known.
B. Non-compliance with this policy may result in the suspension of the competition or the removal of competitors. The Interfraternity Council and/or Panhellenic Executive Council has the authority to suspend all competition in the event they believe a competition violates any of these policies.
C. If a chapter is found responsible for violating this policy twice in any semester, possible sanctions may include but are not limited to restricted participation in philanthropy competitions for the following semester or academic year.
APPENDIX G
Interfraternity Council Tribunal Constitution & By-Laws
Preamble
This Tribunal constitution of Washington State University’s fraternal Community is accepted as a corollary to the Recruitment Policies of Washington State University’s Fraternity Community.
Section I – Purpose
The purpose of the Tribunal Board is to enforce Formal/Informal Recruitment Policies, and to ensure the rights of fraternities in the Greek Community by holding them accountable for their actions. Tribunal to will make every effort to:
Discover the truth about incidents referred to the Tribunal Board;
Provide due process to the fraternities referred to Tribunal and protect their rights;
Educate the fraternities referred to the Tribunal Board about IFC Formal and Informal Recruitment Policies;
Encourage fraternities to take responsibility for their actions and;
Prevent inappropriate behavior by the most positive means available, without unduly penalizing individual students and chapters.
Section II – Ethics
All Tribunal Board hearing members will be selected at random from the pool of Fraternity Chapter Presidents, must observe the following ethical standards. Violation of these standards is cause for an individual’s removal from the Tribunal Board selection pool.
Information regarding any fraternity’s conduct status is not to be discussed with anyone (including other Tribunal participants) before a hearing or until due process has occurred.
In all recruitment policy violation cases; the vote of individual Tribunal members is confidential. Only decisions of the entire board are to be shared with the public.
Any decision reached by Tribunal must be a majority decision. If a member’s fraternity is brought before Tribunal he may not partake in the hearing and a new member will be randomly selected.
Tribunal will deal with incidents that are brought to the attention of the Interfraternity Council.
Information shall be gained for a case without prejudice, hostility, or unnecessary prying.
It is important to remember that as a member a Tribunal Board you are a role model for appropriate behavior in the Greek Community. It is important for you to accept this responsibility and follow the policies of the Interfraternity Council and the University.
Each member shall recognize their responsibility to attend hearings when their presence is requested.
Section III: Tribunal Membership
Tribunal Board will consist of the following: the Director of Policy and Procedure, Director of Recruitment, a representative from the Center for Fraternity and Sorority Life, and five board members. If five members are not present the chapter called before the Tribunal Board will have to give written permission in order to proceed with the hearing or request it to be scheduled.
Section IV: Selection of Members
Selected Board Members: Members of the board will consist of Chapter Presidents from all Interfraternity Association and University recognized fraternities. The board members for each hearing will be selected randomly from the pool of possible participants (Chapter Presidents).
Section V: Recall
Members. A Tribunal member may be dismissed from the selection pool by a majority vote of the Board if found responsible at a Tribunal or administrative hearing for a violation of State, University, or Interfraternity Council policies.
Attendance: Tribunal members may also be dismissed from the Board for poor attendance based on the following policy:
Unexcused absence: verbal warning
Unexcused absence: written warning
Unexcused absence: dismissal form the Board selection pool
Appropriate reasons for excuses will be decided upon by the IFC Director of Policy and Procedure or the IFC Director of Recruitment. In order for an absence to be excused, the Director of Policy and Procedure or the Director of Recruitment must be notified 24 hours in advance of the meeting or hearing to be missed.
Section VI: Duties and Responsibilities
Director of Policy and Procedure. The Director of Policy and Procedure will attend all hearings and training sessions. He, along with the Director of Recruitment, will preside over all hearings. The Director of Policy and Procedure will notify individuals referred to Tribunal and arrange hearings. He must ensure proper hearing procedure, process hearing paperwork, and check on sanction fulfillment.
Director of Recruitment. The Director of Recruitment will attend all hearings and training sessions. He, along with the Director of Policy and Procedure, will preside over all hearings. The Director of Recruitment will ensure proper hearing procedure, process hearing paperwork, and check on sanction fulfillment.
Board Members: Tribunal members will attend hearings and training sessions. The Board members will objectively determine whether or not fraternities or sub-groups of, are responsible or not responsible for alleged actions based on the information and testimonies presented at hearings. Board members also determine sanctions to be imposed when fraternities are found to be responsible for actions involving violations of Formal/Informal Recruitment policies.
Section VII – Referral Process
Any individual may report an infraction of Formal/Informal Recruitment Policies by filing an incident report. The report forms can be attained from, and should be turned into, the Director of Policy and Procedure or the Director of Recruitment. All complaints will be heard by Tribunal. However, Tribunal Board does reserve the right to refuse to hear cases if they feel insufficient evidence exists, or if the case should be heard in a different conduct forum, or dealt with administratively. The Tribunal Board will turn down cases by a majority vote of the entire Board including the chairmen.
Section VIII – Procedure
An incident report referred to Tribunal by the Interfraternity Council will follow the procedure outline below.
Before the hearing: The incident report will be given to the Director of Policy and Procedure or the Director of Recruitment with the following actions being taken:
The Director of Policy and Procedure or Director of Recruitment will personally notify the referred fraternity at least 72 hours prior to the hearing. This time constraint does not apply during the Formal Recruitment period.
The Director of Policy and Procedure will provide the referred fraternity with a copy of the narrative page(s) of the incident report. Prior to the scheduled hearing.
The charged fraternity must be made aware of the charge(s) against them 15 school days after the incident report has been submitted to the Director of Policy and Procedure, the Director of Recruitment, or Director or Assistant Director of the Center for Fraternity and Sorority Life.
Once the chapter is notified of the charge, a hearing must take place within 20 school days.
The Director of Policy and Procedure will answer any questions the referred individual / chapter may have regarding the case or case proceedings.
Upon request, the referred individual/chapter will be provided a copy of the IFC Tribunal Constitution.
Tribunal Board members who are associated with a chapter involved in a hearing may not hear the case. If the Director of Policy and Procedure or the Director of Recruitment must exclude himself, the highest ranking IFC Executive Officer that is not associated with the chapter involved will precede over the hearing.
Section IX:
During the hearing: The Director of Policy and Procedure, along with the Director of Recruitment, will mediate the hearing in accordance with the following procedures:
The hearing will be an open discussion among all Board members and others present, directed and mediated by the Director of Policy and Procedure and the Director of Recruitment.
To begin the hearing, the incident report will be read by the Director of Policy and Procedure or the Director of Recruitment. The person(s) reporting will then have a chance to speak, followed by the referred individual or chapter. Tribunal members will then have a chance to ask questions.
Witnesses for the person reporting the incident, and the referred individual/chapter may add pertinent information to the hearing when appropriate or when asked to do so, but they may not ask questions.
The number of witnesses permitted at a hearing will be decided by the Director of Policy and Procedure and the Director of Recruitment. At any time the Director of Policy and Procedure and the Director of Recruitment may limit the number of individuals present at the hearing to maintain order.
When the Board has no further questions and the Director of Policy and Procedure or the Director of Recruitment has closed the discussion, the person(s) reporting the incident and the referred individual/chapter will each be given the opportunity to give a final statement. Afterward, the referred individual/chapter and the person reporting the incident will be dismissed. The Tribunal Board will then deliberate in a closed session to determine responsibility of the referred individual/chapter. If the board does not feel that enough information was obtained before deliberation, the individuals involved may be asked to return for further questioning.
Chapters are allowed to have two advisors at the hearing. The advisor(s) may give the chapter advice during the hearing, but are not permitted to address the hearing board. One advisor is allowed to give a three minute statement before closing remarks.
Any person or member of the charged fraternity who disrupts a hearing may be excluded from the proceedings.
Decisions made by the Board will be valid if a quorum of the Board members is present, unless otherwise agreed upon by the referred individual/chapter before the start of the hearing. A quorum will consist of a majority of Board members.
Hearings will be closed to the public. Only the chapters, witnesses, reporting parties, and invited University officials will be allowed at the hearing.
Decisions will be reached by a majority vote of the Board. The Tribunal Chairman will vote only in case of a tie.
Section X: Determining Responsibility
The Tribunal Board bears the burden of proving the charge(s) by a preponderance of evidence. However, Tribunal is not bound by the rules of evidence observed by courts.
The decision of responsibility on charge(s) will be based on evidence and testimony presented at the hearing. However, the complete record of the fraternities prior conduct may be taken into account by the Tribunal board when imposing any sanction(s).
Section XI:
After the Hearing: If the fraternity is found responsible and sanctioned, the Director of Policy and Procedure and the Director of Recruitment will ensure the fulfillment of the sanction
The referred fraternity will sign a written agreement acknowledging the decision of the Board.
The referred fraternity will receive formal written notification of the decision of the board within 2 weeks of the hearing. This notification will also be copied to the Office of Student Conduct, appropriate chapter advisors, IFC Director of Policy and Procedure, the Director of Recruitment, and the chapters (Inter)National Headquarters.
Sanctions will remain confidential until announced at the next IFC President’s meeting. If a hearing takes place during summer break and sanctions are imposed, it will be up to the discretion of the IFC Director of Recruitment whether or not to notify other chapters via email, mail, phone, etc…
Once announced sanctions are public information and subject for release to the general public.
Sanctions will be put into effect immediately following the hearing, and will continue until specified by the Tribunal Board. Sanctions remain in effect throughout the appeal process and continue afterward unless the Tribunal Board at the conclusion of the second hearing revokes them.
Section XII: Jurisdiction
Tribunal will have jurisdiction over all recruitment violations involving Interfraternity Association recognized fraternities.
Section XIII: Sanctions
Tribunal has the authority to impose the following sanctions:
Repeated or severe offenses:
Repeated or severe offenses may result in the chapter being suspended or expelled from the Interfraternity Association. Without recognition by the Interfraternity Association the chapter may lose its recognition by the University.
Financial Penalties: Financial penalties may be used for restitution as well as a punitive sanction.
Social Probation: This may include major events such as Homecoming Week, Greek Week, etc., as well as minor events such as exchanges, cruises, ski trips, casinos, etc.
Community service: The Board may assign local community service as a sanction, with any number of hours being assigned to an individual or chapter. It is the Board’s decision whether the chapter will receive a choice in what the community service is to be.
Educational Sanctions: The educational sanction is designed to give back to the community what was taken away by the violation.
Section XV: Appeals
The appealing fraternity has 48 hours to appeal in writing to the Center for Fraternity and Sorority Life. Appeals will be heard by a group made up of the following: Interfraternity Council Vice-President, Interfraternity Executive Board member chosen by lot, and five fraternity presidents. The Interfraternity Vice-President will head the meeting and thus have no vote. The five presidents will be selected by the Interfraternity Council at random, making sure that none of those selected were previously involved with the case being appealed.
The Appeals Board has the power to order a mandatory retrial if:
They feel Tribunal was negligent in properly executing the hearing procedures and basic due process as outlined in this document.
New evidence or other reasons warrant re-consideration of the Board’s decision or sanctions.
If a retrial is ordered, the appeals Board may make recommendations about sanctions and critical factual information Tribunal may have over-looked during the first hearing.
A retrial may be ordered if a majority of the voting appeals Board members feel it is necessary. All ties will be broken by the IFC Executive Vice President.
Section XVI:
All the above rights and procedures may be waived by a chapter if they so choose.
Section XVII: Amendments
The Tribunal Constitution is subject to the amendment procedure stated in the Inter-Fraternity Association Constitution and it is an addition to that document. |
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